Category: Accounting

Why Your Service Software Should Have QuickBooks Integration

No matter how far we run, we can not run away from the yearly accounting obligations! Not just that it is necessary, but it displays to us the mirror of our actual business performance. Hence, omitting the same would be no less than a blunder! Thus, in this blog, we discuss – how to manage the financials in the service industry, why QuickBooks, and how QuickBooks integration with service software is essential!



Managing Financials in the Service Industry

Coming to the field service industry, half of the business operations reside out of the office. Hence, keeping a streamlined process becomes crucial. Similarly, for financing and accounting, the planning, directing, recording, and reporting becomes hectic as it increases the chances of duplication of efforts from in and out of the office. For the same reason, there are numerous software products to settle the possible chaos! But how do we know which one works the best for us?




Accounting Software for Service Industry

When it comes to the best accounting software, Intuit QuickBooks needs no introduction. Calling it “the service industry’s standard accounting platform” is no exaggeration. However, its niche being accounting, the other company operations, like scheduling, dispatching, reporting, marketing, and overall business management, can not be addressed with QuickBooks software alone. It might sound like a “no-big-deal” scenario, but considering all company operations to be inter-connected, as mentioned before, duplication of efforts is not far away. Moreover, the juggling between platforms that do not integrate may make room for mistakes and miscommunication.



It is where the all-in-one field service software steps in. But, what if our all-in-one service software does not offer QuickBooks integration? Service contractors would hardly call it all-in-one then!

That is just not it. Numerous reasons suggest why one should opt for a service software with QuickBooks integration; read along!


Why QuickBooks?

Before we move into the reasons, let us first ask Why QuickBooks?

No matter what is the size of your business, QuickBooks has a plan for you!

  • A dashboard with your linked bank credit cards, get insights on how your business is doing at a glance;
  • Send customized invoices;
  • Offer your customers an instant way to pay!
  • Not only track expenses on the way but sort them;
  • Use customizable tags, like for seasonal promotions and marketing channels;

Lastly, focus on what matters the most!

QuickBooks offers customizable features as per the business size, which adds to its value.



QuickBooks Integration with Service Software

Now that we are clear with how QuickBooks is the best option, it is time to seek answers to — Why we need QuickBooks integration for our field service software?

  • Everything in One Basket: With QuickBooks data getting synced automatically through your service software, it enables the accountant, or any viewer for that matter, to have a clear vision of what is going on. Everything in one place makes it easier to make quick and informed decisions.
  • Streamlining Operations: Having a structured record of everything aids the organization and adds to the convenience. In case there need to be any alterations, it becomes a matter of seconds!
  • No Duplication of Efforts: With direct data sync, forget the double-entry requirements!
  • Save Resources: We can not underlook the saving of time and energy through QuickBooks integration. Also, the financials become easily accessible, hence, adding to comfort. Along with making the process smooth, it creates room for focusing on other priority tasks.
  • Fewer Chances of Errors: With the availability of automatic QuickBooks sync, the dependency on manual work reduces. Thus, fewer chances of mistakes!



With numerous customizable options, a service business does not require adjusting to the service software. The software product itself adapts to the operational needs. And, having the best integrated with the same would only make it all better!

As you are entering the new year, make sure to reflect on your financials from 2020. To guide you on the same, join SmartServ on the 20th of January, 1 PM PST for a free webinar on — Top Ways To Improve The Financial Operations Of Your Home Service Business. Reserve your seat and leave with an accredited certificate of participation and an informative Business EBook! Register now at https://www.smartserv.io/webinar/

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Ava Larson January 11, 2021 0 Comments

Common Accounting Errors In The Service Business

2020, for most, has been hard on the finances due to many uncontrollable factors, and our accounting books don’t fail to show the same. However, no matter how cautious one is in regular life. There are some accounting errors faced by field service businesses that end up being very costly if not rectified timely.

If your service business is going through the same and looking for solutions to make the best out of the available resources, you are at the right place!

The steps are divided into three parts:

#1 Misplacement or Duplication of Invoices

For starters, considering a technician whose work-hours are on the field, it is not hard to imagine him or her misplacing the invoices. With driving to-and-fro for numerous jobs, there could be disorganization in managing paperwork. Losing record of billing and invoices could further end up being expensive for the business and mislead the year-end figures. Along with the same, duplication of invoices could lead to incorrect calculations and transfers.


#2 Errors in accounting for Taxes

Another common mistake comes down to the errors in taxes. Quarterly estimated payments for taxes are to be made by the service contractors depending on the income. Thus, keeping an accurate record of income and expenses is crucial. Things may vary from state to state, as one might be responsible for collecting and paying sales tax for each job in some states. With the numerous responsibilities at hand, the omission in applying sales tax is not surprising.


#3 Skipping Tracking of Indirect Expenses

The next in the list is not tracking miscellaneous expenses. In everyday operations, numerous indirect costs like fuel for trucks, material, vehicle leases, equipment, and so on need to be accounted for regularly. Not only it helps service businesses to measure profits accurately but realize the cash flow in the business.

#4 Inaccuracy due to Double Entry and Manual Work

Apart from these mistakes, for the businesses who are dependent on paperwork or excel sheets, the process becomes even more chaotic. Duplication of efforts due to double entry and manual handling of work makes it a tiresome job. The crashing of unsaved excel files might take away your hours of labor with it. As manual work is open to higher chances of making mistakes, even every yawn might cost you dollars!

Now, how can these issues be solved?

The short answer is — Cloud-based accounting software

To make sure the misplacing of invoices is not affecting your business, move all your invoices to cloud-based accounting software. It will not only eliminate the paperwork but provide access to all the invoices on-the-go. Thus, make way for peace with online invoicing!

Accounting software will also eliminate the errors in taxes as you can automatically apply sales tax to a job. For a defined sales tax process, the software will allow you to set sales tax rates and taxable sales items, which would help to track liabilities. It also eases up tracking the income and expenses.

Lastly, coming to tracking the miscellaneous expenses, cloud-based software would help your service business manage all your expenditure in one place. It will allow you to be in touch with the current financial position of your business and timely track the money in the bank.

With every mom and pop shop and the advancement in the technological space, every service business needs to keep up with technology to run the race. When it comes to choosing the accounting software for your service business, QuickBooks, without saying, has become the standard for the industry. Even while selecting a field service software to streamline the overall business operations, QuickBooks integration is a must-have!

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Ava Larson December 22, 2020 0 Comments